Privacy Policy

[Forum2050] (hereinafter referred to as “the Organization”) establishes the following Privacy Policy (hereinafter referred to as “this Policy”) regarding the handling of user information, including personal information about users, in the services provided by the Organization (hereinafter referred to as “the Services”).

1.The types of user information collected and the methods of collection are as follows
In this policy, “user information” refers to information related to user identification, user behavior history on the communication service, and other information generated or accumulated in relation to users or their devices, collected by the Company based on this policy. The user information collected by the Company in the Service will be as follows, depending on the collection method.
(1) Information provided by users: The information provided by users to use the Service or through the use of the Service is as follows.
・Name, date of birth, gender, occupation, and other profile-related information.
・Email address, telephone number, address, and other contact information.
・Credit card information, bank account information, electronic money information, and other payment method details.
・Information such as still images or videos containing the user’s likeness.
・Information entered or transmitted by users through input forms or other methods prescribed by the Organization.
(2) Information provided by other services when users permit integration with those services during the use of our services.
If a user permits integration with other services such as social networking services when using our service, we will collect the following information from the external service based on the consent given at the time of permission.
・The user ID used in the external service concerned.
・Other information disclosed by the user to the connected party based on the privacy settings of the external service.
(3) Information collected by the organization when users use the service.
The organization may collect information regarding access to and usage of the service. This may include the following.
・Referrer
・IP address
・Information regarding server access logs
・Cookies, ADID, IDFA, and other identifiers
(4) Information collected by the Organization based on the individual consent of users when using the Service
If the user has individually consented through the method specified in Section 3-1, the Organization will collect the following information from the user’s device.
・Location information

2.The purpose of use
The specific purposes of using user information related to the provision of this service are as follows:
(1) The specific purposes of using user information related to the provision of this service include:
・Acceptance of registrations for this service
・Personal identification
・User authentication
・Recording user settings
・Calculation of service charges and payments
・Provision, maintenance, protection, and improvement of this service
(2) For measuring user traffic and behavior on the service.
(3)For delivering, displaying, and measuring the effectiveness of advertisements.
(4) For responding to inquiries, providing information about the service, and other related communications.
(5) For addressing actions that violate the terms, policies, or other regulations (hereinafter referred to as “Terms”) of our service.
(6) For notifying users of changes to the terms, policies, or other regulations (hereinafter referred to as “Terms”) related to our service.

3.Methods of notification, publication, or obtaining consent, and procedures for requesting cessation of use.
3-1 The collection of the following user information shall require the user’s consent prior to collection:
・Location information
3-2 Users may request the cessation of the collection or use of all or part of their user information by performing the prescribed settings in the service. In such cases, the Company shall promptly suspend such use in accordance with its prescribed procedures. However, depending on the item of user information, since its collection or use may be a prerequisite for using the service, the Company shall suspend such collection or use only when the user withdraws from the service through the prescribed procedure established by the Company.

4.Existence of External Transmission, Third-party Provision, and Information Collection Modules
4-1 In this service, the following partners may store cookies on users’ devices and use them to accumulate and utilize user information.
(1) Partners
(2) The URL of the privacy policy for the above-mentioned partners.
(3) The opt-out (disable) URL for the above-mentioned partners.
4-2 The following information collection modules are incorporated into this service. Accordingly, user information will be provided to the providers of these information collection modules (including those located outside Japan) as follows.
(1) Name of the Information Collection Module
(2) Provider of the Information Collection Module
(3) Items of User Information Provided
(4) Means and Methods of Provision
(5) Purposes of Use by the aforementioned provider
(6) Existence of Third Party Provision by the aforementioned provider
(7) URL of the Privacy Policy of the aforementioned provider

5.Third-party provision
Our organization does not provide personal information to third parties without the user’s consent. However, this does not apply in the following cases where it is necessary to provide information to third parties:
(1) When our organization entrusts all or part of the handling of personal information to a third party within the scope necessary to achieve the purpose of use.
(2) When personal information is provided due to the succession of business as a result of merger or other reasons.
(3) Personal information may be provided to partners or information collection module providers in accordance with the provisions of paragraph 4.
(4) If cooperation is necessary to fulfill the duties prescribed by law by a national agency or local government or by a person commissioned by them, and obtaining the user’s consent may impede the performance of such duties.
(5) In cases where it is permitted by the Personal Information Protection Law (hereinafter referred to as the “Personal Information Protection Law”) or other laws related to the protection of personal information.

6.Security Measures
To prevent unauthorized access to personal information, as well as its leakage, loss, or damage, we have established internal regulations and implemented security measures within our organization. In order to achieve these objectives, the following measures are being taken by our company:
①　Formulation of basic policies for implementing each response prescribed by laws and guidelines for the proper handling of personal information and personal data.
②　Establishment of various provisions stipulating the acquisition, utilization, retention, provision, deletion, disposal, and other corresponding measures, as well as designation of responsible parties and their roles.
③　Appointment of responsible personnel, clarification of the scope of employees handling personal data, establishment of a reporting and communication system to responsible personnel in case of detecting facts or signs of violations of laws and regulations, and implementation of systematic security management measures such as regular inspections of handling conditions.
④　Incorporation of provisions regarding confidentiality of personal data into the employment regulations, conducting regular training sessions on handling personal data, and other human security management measures concerning personal data handling precautions.
⑤　Physical security management measures such as employee access control, restriction on bringing personal devices, limitation and management of carrying out personal data handling equipment, electronic media, and documents to prevent theft, loss, etc.
⑥　Technical security management measures such as implementing systems to protect against unauthorized access from external sources and malicious software for information systems handling personal data.

7.Joint Use
Our organization will jointly use the user’s personal information as follows:
(1) The items of personal information jointly used are as follows:
(2) The scope of parties with whom the personal information is jointly used is as follows:
(3)The purposes for which the information is jointly used by the parties are as follows:
(4) The name or title, and address (or representative’s name for legal entities) of the person responsible for the management of personal information:

8.Disclosure of Personal Information
When requested by a user for the disclosure of personal information under the Personal Information Protection Act, we will promptly disclose the information after confirming that the request is from the user themselves (we will notify the user if the requested information does not exist). However, this does not apply if we are not obligated to disclose the information under the Personal Information Protection Act or any other applicable laws. Please note that a fee may be charged for the disclosure of personal information, so please be aware of this in advance.

9.Correction and Suspension of Use of Personal Information
9-1 hereinafter referred to as ‘correction, etc.’) under the provisions of the Personal Information Protection Act, we will promptly conduct an investigation after confirming that the request is from the user themselves, and based on the results, we will make the necessary corrections, etc., and notify the user accordingly. However, this does not apply if we are not obligated to make corrections, etc., under the Personal Information Protection Act or any other applicable laws. Additionally, please note that we may suspend the use of personal information upon the user’s request, in accordance with the Personal Information Protection Act or other laws and regulations.
9-2If a user requests the deletion of their personal information, we will confirm that the request is from the user themselves and, if we determine it necessary to comply with the request, we will promptly delete the personal information and notify the user accordingly.
9-3If the Personal Information Protection Act or other laws do not impose an obligation on the organization to correct or suspend the use of personal information, the provisions of Sections 8-1 and 8-2 shall not apply.

10.Contact Point
The contact point for inquiries is as follows: If you have any questions or concerns regarding this Privacy Policy or the handling of your personal information by Forum2050, please contact us at [info@forum2050.com]. We will respond to your inquiry as promptly as possible.
Organization Name: Forum2050
Personal Information Handling Manager: Takao Toda
Contact:info@forum2050.com

11.Privacy Policy Change Procedure
The organization may, as necessary, revise this policy. However, if changes to this policy require user consent under the law, the revised policy will only apply to users who have agreed to the changes through the organization’s prescribed method. The organization will announce the effective date and content of the revised policy on its website or through other appropriate means to inform users of the changes.
【This policy was established on April 14, 2024.】